NW18 Extended CW Deadlines for Orange County

The November CROWNWeb Newsletter is now available, at http://mycrownweb.org/news/newsletters/ .  The feature article gives Orange County facilities an extra two months to complete their CROWNWeb data entry, since Orange County is a FEMA-designated disaster area.  New deadlines are:

  • For Clinical Month August 2017 – December 31, 2017
  • For Clinical Month September 2017 – January 31, 2018
  • For Clinical Month October 2017 – February 28, 2018
  • For Clinical Month November 2017 – March 31, 2018
  • For Clinical Month December 2017 – April 30, 2018

CMS asks, however, that facilities do their best to file their Forms 2728 as early as possible in order to avoid delays in coverage for beneficiaries.

The Newsletter also includes an article for facilities affected by wildfires or other emergencies, whether or not they are located in a FEMA-designated disaster area (and any facility needing an additional exception), on how to file an Extraordinary Circumstance Exception (ECE) request, and how their PY2019 QIP Final Performance Score will be calculated as a result.

An article on using the Facility Dashboard rounds out this issue of the CROWNWeb Newsletter.  The issue also announces a CROWNWeb Town Hall on November 30, 2017.

9/28 CMS Disaster Town Hall

CMS and CROWNWeb have announced the topic for their September 28, 2017 Town Hall conference call, “Reinforcing Processes in the Wake of Natural Disasters,” featuring discussions on how CROWNWeb can track patients and provide essential information during disasters.  Register at http://mycrownweb.org/pcw_community_events/crownweb-town-hall-reinforcing-processes-wake-natural-disasters/ .

CW Newsletter

The new CROWNWeb Newsletter is available at http://mycrownweb.org/news/newsletters/ .  It includes articles on:

And announcement of an August 31, 2017 CW Town Hall Meeting.

New Medicare Cards

CMS has announced that facilities may need to change their healthcare records systems to:

  • Accept the new Medicare Beneficiary Identifier or MBI.  Use the MBI format specifications at https://www.cms.gov/Medicare/New-Medicare-Card/index.html if you currently have edits on the current HICN.
  • Identify your patients who qualify for Medicare under the Railroad Retirement Board (RRB).  You will no longer be able to distinguish RRB patients by the number on the new Medicare card.  You will be able to identify them by the RRB logo on their card, and we will return a message on the eligibility transaction response for a RRB patient.  The message will say, “Railroad Retirement Medicare Beneficiary” in 271 Loop 2110C, Segment MSG.  If you use the number only to identify your RRB patients beginning in April 2018, you must identify them differently to send Medicare claims to the RRB Specialty Medicare Administrative Contractor, Palmetto GBA at https://www.palmettogba.com/palmetto/providers.nsf/DocsCatHome/Railroad%20Medicare .
  • Update your practice management system’s patient numbers to automatically accept the new MBI from remittance advice (835) transactions.  Beginning in October 2018, through December 2019, CMS will return your patient’s MBI on every electronic remittance advice for claims you submit with a valid and active HICN.  It will be in the same place you currently get the “changed HICN”:  835 Loop 2100, Segment NM1 (Corrected Patient/Insured Name), Field NM109 (Identification Code).

If you use vendors to bill Medicare, contact them if they haven’t already shared their new Medicare card system changes with you; they can also tell you how they will pass the new Medicare number to you.  The New Medicare Card Provider webpage at https://www.cms.gov/Medicare/New-Medicare-Card/index.html will provide the latest information.